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WILDCATS

HEALTH AND SAFETY POLICY STATEMENT

WAPPING WILDCATS VOLLEYBALL CLUB is strongly committed to encouraging our members to take part, but the health, well-being and safety of each individual is always our paramount concern.

We recommend levels of training dependent on age and ability, and expect our junior athletes to participate within these boundaries.

HEALTH AND SAFETY POLICY:

To support our Health and Safety policy statement we are committed to the following duties:

  • Undertake regular, recorded risk assessment of the club premises and all activities undertaken by the club.
  • Create a safe environment by putting health and safety measures in place as identified by the assessment.
  • Ensure that all members are given the appropriate level of training and competition by regularly assessing individual ability dependant on age, maturity and development.
  • Ensure that all members are aware of, understand and follow the club’s health and safety policy.
  • Appoint a competent club member to assist with health and safety responsibilities.
  • Ensure that normal operating procedures and emergency operating procedures are in place and known by all members.
  • Provide access to adequate first aid facilities, telephone and qualified first aider at all times.
  • Report any injuries or accidents sustained during any club activity or whilst on the club premises.
  • Ensure that the implementation of the policy is reviewed regularly and monitored for effectiveness.
AS A CLUB MEMBER YOU HAVE A DUTY TO:
  • Take reasonable care for your own health and safety and that of others who may be affected by what you do or not do.
  • Co-operate with the club on health and safety issues.
  • Correctly use all equipment provided by the club.
  • Not interfere with or misuse anything provided for your health, safety or welfare.
CLUB HEALTH AND SAFETY OFFICER:

XXXX XXXXX

QUALIFIED FIRST AIDERS:

1. XXX XXXX

2. XXX XXXX

CHILD SAFEGUARDING POLICY

Wapping Wildcats Volleyball Club and Wildcubs Volleyball Club (WW) believe that it is important that all its members, coaches, administrators and parents should participate in a club with a safe, open, and fun environment.

We believe that it is every person’s (mentioned prior) responsibility to create and maintain such an environment, by adhering to the guidelines of how we behave as mentioned in the code of conduct in this document.
We expect our members to, at all times, show respect and understanding for the safety and welfare of others. We therefore encourage all members to come forth with their concerns of safety and welfare in any aspect of the club. WW are committed to providing an environment where Children can learn about, participate in and enjoy volleyball free from harassment or abuse. We therefore will not tolerate any form of bullying be it physical or social.
Bullying 
Bullying can be difficult to define and can take many forms which can be categorised as:
  • Physical – hitting, kicking, theft 
  • Verbal – homophobic or racist remarks, threats, name calling
  • Emotional – isolating an individual from activities 
Other forms of bullying include:
  • Deliberate hostility and aggression towards a victim 
  • A victim who is weaker and less powerful than the bully or bullies 
  • An outcome which is always painful and distressing for the victim 
Bullying behaviour may also include: 
  • Other forms of violence 
  • Sarcasm, spreading rumours, persistent teasing 
  • Tormenting, ridiculing, humiliation 
  • Racial taunts, graffiti, gestures 
  • Unwanted physical contact or abusive or offensive comments of a sexual nature 
WW acts proactively with this safeguarding concern by putting in preventative measures for bullying by:
  • Training all staff and volunteers in safeguarding principles to be able to identify incidents if not reported.
  • Creating an open environment, and encouraging all to speak out and share their concerns.
  • Investigate any and all incidents and accusation of bullying 
  • Medite between the bully and the other party to come to a resolution which suits all
  • Keep a written record of incidents and the action taken for monitoring persistent behaviour.
WW is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts Volleyball England’s definition of sports equity:  Volleyball England supports the principle of equal opportunities for all participants, members, representatives and employees whilst working for, or on behalf of the VE. It opposes all forms of unlawful and unfair discrimination on the grounds of age, colour, race nationality, religion, ethnic or national origin, gender, marital status, sexuality, or unrelated criminal convictions, or disability.
Photography
WW will follow the guidance for the use of photographs which includes using guidelines to photographers and asking for identification. We will try to ensure that any photographs and video footage will only be used for volleyball purposes. If you become aware that these images are being used inappropriately you should inform the club immediately. If you do not wish your child to appear in any team photos or action shots, please send a written letter to the Club. WW players are expected to abide by the following junior club rules:
  • Players must play within the rules and respect officials and their decisions 
  • Players must respect opponents 
  • Players should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late or not available 
  • Players must wear suitable kit for volleyball and must remove or tape jewellery for training and match sessions, as agreed with the coach/team manager 
  • Players must pay any fees for training or events promptly 
  • Players must behave to the highest standards at all times 
  • Players must follow instructions / rules set by their individual coach / manager.
WW built an excellent reputation and we wish to maintain this. Please remember that you are representing yourself, your family and the Club so any poor behaviour will not be tolerated.
Parents / Guardians 
We welcome parents to all training and competitions and value your support. If you would like to get involved, please speak to the coach or call Emanuela Lins on 07484878173.  Below is some general information: Arrangements should be made for your child to travel to and from training sessions and matches. We appreciate it if children can arrive promptly and are collected promptly at the end of the session, if they are not making their own way home. If you are going to be late picking your child up, please ensure somebody knows. Club training kit consists of proper sportswear. The cost of each training session will be advised to you. Competition fees vary and will be advised at the time. For the safety of your child it is important that the club is informed of any medical conditions or allergies that may be relevant should your child fall ill or be involved in an accident while at the club.  A few guidelines for parents of junior players:  More children than ever are taking part in volleyball. Most do so just for fun but some wish to take it more seriously. Whatever the level of participation parents play an important role. As well as having fun playing an enjoyable sport your child can obtain a sense of achievement, competence and self-worth as well as reinforcing discipline and respect. Parents can help by being supportive, interested, encouraging and caring.  A few do’s and don’ts to consider: 
  • Support your child’s involvement and help them to enjoy their volleyball 
  • Do encourage effort and performance rather than results 
  • Never punish or belittle a child for losing or making mistakes 
  • Do advise the coach of any aches and pains your child is suffering. 
  • Don’t forget that the child is still growing and prolonged repetitive training which may be appropriate for an adult can have long term effects on the growth and development of a child. 
  • Encourage your child to learn the rules and play within them 
  • Discourage unfair play and arguing with officials. Publicly accept officials’ judgements. 
  • Don’t turn a blind eye to bad behaviour, cheating or bad manners.
To do so will infer that you condone such behaviour and that you do not consider personal standards and respect for others in sport. 
  • Don’t coach from the sidelines and do try to show good sportsmanship to both teams. 
  • Set a good example by recognising fair play and applauding the good performances of all. Use correct and proper language at all times
  • Do get to know other parents so that you can perhaps share transport etc 
  • Do contact your doctor if you are in any doubt about whether any medicine your child is taking may be on the banned drug list. 
  • Never force your child to take part in volleyball. 

GDPR

Definitions 

Club means Wapping Wildcats Volleyball Club. GDPR means the General Data Protection Regulation. Responsible Person means XX XXXX. Register of Systems means a register of all systems or contexts in which personal data is processed by the Club.

1. Data Protection Principles 

The Club is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

processed lawfully, fairly and in a transparent manner in relation to individuals;

collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;

adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and

processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

2. General provisions 

This policy applies to all personal data processed by the Club.

The Responsible Person shall take responsibility for the Club’s ongoing compliance with this policy.

This policy shall be reviewed at least annually.

3. Lawful, fair and transparent processing 

To ensure its processing of data is lawful, fair and transparent, the Club shall maintain a Register of Systems.

The Register of Systems shall be reviewed at least annually.

Individuals have the right to access their personal data and any such requests made to the Club shall be dealt with in a timely manner.

4. Lawful purposes 

All data processed by the Club must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).

The Club shall note the appropriate lawful basis in the Register of Systems.

Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.

Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Club’s systems.

5. Data minimisation 

The Club shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

6. Accuracy 

The Club shall take reasonable steps to ensure personal data is accurate.

Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

7. Archiving / removal 

To ensure that personal data is kept for no longer than necessary, the Club shall put in place an archiving policy for each area in which personal data is processed and review this process annually.

The archiving policy shall consider what data should/must be retained, for how long, and why.

8. Security 

The Club shall ensure that personal data is stored securely using modern software that is kept-up-to-date.

Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.

When personal data is deleted this should be done safely such that the data is irrecoverable.

Appropriate back-up and disaster recovery solutions shall be in place.

9. Breach 

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Club shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).

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